FINANCE, ADMINISTRATION, SERVICE,
ENGINEERING and GORMAN FARM
COMMITTEE MEETING MINUTES
January 3, 2012
The Finance, Service, Engineering and Gorman Farm Committee met at 6:00 pm on January 3, 2012. Present during all or portions of the meeting were Council Committee members Albrinck, Hartman, and Schaefer. Also at the meeting were Jack Cameron, George Snyder, James Jeffers, Jim Bothe, Rob Wight, Sandra Murphy, and Tom Blandford.
Finance:
George presented the final report for 2011. Excluding the Evendale Commons TIF, the unencumbered balance rose from 2010 to 2011 by $1,231,336.54 to $15,010,534.83. The encumbered balance is $573,153.90. With the unencumbered balance from the Evendale Common TIF of $573,153.90, the total cash balance is $16,100,658.71.
There will be two appropriation ordinances on the January agenda. One makes required transfers to from the General Fund to various other funds within the budget. The other is the Phi Lambda Pi funds advance.
Service Engineering
The bids for the Traffic Light project have been opened. On the low bid, the Evendale portion of the cost of the project is about $90,000.00 below the amount appropriated. This includes the amount for the upgrades to the poles at the intersections. There will be an ordinance accepting the bid and authorizing a contract on the agenda.
James Jeffers reported that the Margate project is done except for the Duke Energy street light work. The Glendale-Milford project is complete except for striping the street. This will be done in the spring. The lighting project on the municipal grounds is complete. Catherine Hartman asked about striping in other areas of the Village. James indicated that there is money in the budget and it is anticipated that the areas will be striped at the same time.
Jim Bothe indicated an ordinance will also be presented appointing Ralph Pommering as the Safety Specialist.
Gorman Farm
Sandra Murphy and Rob Wight discussed the Gorman Farm Five year plan with the committee. The plan calls for the “Evendale Trail” to run from Cooper Road to Kingsport. The problem with the location is the plan is that the hillside location for a portion of the trail is unstable. The committee agreed with the Gorman Farm representatives to explore other options.
The Five Year plan was then discussed. The Farm is anticipating submitting an application for a grant to build an education center. The application is due the day after the February Council meeting. The plan covers among other things, anticipated capital improvements to the Gorman Farm. The Five Year plan also covers long range plans for the education programs, the farm programs and the farm fundraising and financial management plans. Jeff Albrinck noted that in 2009 it became apparent that original financial plan for the farm was not going to result in self-sufficiency. Rob Wight and Sandra Murphy indicated that the plan has a new financial plan the follows the recommendation of their organizational consultants. The committee recommended that the an Ordinance approving the Five Year Plan be put on the
January Agenda for a first reading only.
Finally, Sandra Murphy noted that three arm volunteers had passed away over the last month. They were Shirley Soukup, Betsy Gotwals, and longtime Evendale resident Roy Stegmann.
Administration
Jack Cameron and Councilmember Schaefer updated the Committee on the Zoning review process. Since two of the Committee members are new, the background of how things have transpired over the last several months was offered. Following the Master Plan and ED Strategic Plan the Zoning Code was highlighted as needing amendments to match the Zoning Map with Master Plan recommendations and for needed ease of application, where possible. Staff recommendations were complied and presented to the Planning Commission. The staff group included Don Mercer (Building Commissioner), Pam Morin (Building Clerk), James Jeffers (Village Engineer), Jack Cameron (AAM) with the expertise of Kathy Farro (Planner) and Julia Carney (Attorney/Planner) of Manley Burke.
Essentially, the Planning Commission requested a Zoning Code Working Group (ZCoWG) be formed to bring back draft recommendation for the Zoning Code amendment. This working group is comprised of Chris Schaefer (Council representative), Chris Patterson (PC representative), Bob Szczur (CIC representative), Jim Guthrie (resident), and Jack Cameron (staff representative). The ZCoWG is currently working through the Zoning Code and draft recommendations are submitted to Planning Commission as each segment of the code is reviewed. Planning Commission then makes comments to which the ZCoWG responds. Once each segment is completed by Planning Commission it is anticipated that it will be forwarded to Council. After the committee gets through the entire Zoning Code, the whole Code will be submitted to Planning
Commission and Council in compliance with the Evendale Charter.
Jack also indicated that the businesses were mailed a notification of the initial Planning Commission meeting to start the review of the Zoning Code and a notification list was created to keep businesses informed of the meetings and progress.
The meeting adjourned at 7:45 pm.
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Christian J. Schaefer
Committee Chairman
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